Welcome, and thanks for your interest in joining our mission.

Who Are We?

The Mirror Biology Dialogues Fund is a nonprofit working to understand and avert the risks of mirror life: synthetic organisms built from mirror-image versions of the molecules behind all natural life on Earth.

Since scientists first raised the alarm in a 2024 Science article, our small, international team has worked at the center of a fast-moving global conversation, bringing together scientists, policymakers, and the public to make sure these risks are taken seriously before it is too late.

Why MBDF?

Work that genuinely matters

Few people get to spend their days on a problem this consequential. Mirror life could pose catastrophic, irreversible risks to human health and the planet, and the window to get ahead of it is now. At MBDF, your work goes directly toward making sure these risks are understood and addressed before it is too late. The stakes are real, the urgency is real, and so is the difference you can make.

A small team moving fast

We're a small, tight-knit team, which means no waiting for someone else to act and no work that doesn't count. You'll take on real ownership from day one, see the impact of your contributions quickly, and help shape how a fast-growing organization operates. If you're energized by pace, responsibility, and momentum, you'll feel at home here.

People who care

The best part of MBDF is the people. Our team is made up of thoughtful, driven, kind colleagues who care deeply about the mission and about each other. We work alongside leading scientists and a distinguished advisory committee, and we're connected to a growing international community working on these questions. You'll be surrounded by people who take the work seriously without taking themselves too seriously.

Remote, with time together

We're a remote-first team currently spread across the U.S., U.K., Canada, and The Netherlands, so you can do your best work from wherever you are. A few times a year, we come together for in-person visit weeks: dedicated time to collaborate closely, build relationships, and reconnect as a team before heading back to our home bases.

Taken care of

We offer competitive compensation and benefits, because doing important work doesn't mean trading away your wellbeing or financial security. We want you focused on the mission, knowing you're well supported.

Sound like you?

If you're impact-driven, excited by high-stakes work, and ready to move fast alongside a team that cares, we'd love to hear from you. Explore our open roles, or submit an expression of interest and we'll reach out when something fits.

Operations Coordinator

Remote

Full Time

Operations

Mid Level

About Us

Founded in 2024, the Mirror Biology Dialogues Fund (MBDF) works to advance and support the global effort to understand and address risks posed by mirror life. We fund and co-organize international conferences, workshops, public seminars, and other initiatives to foster constructive dialogue and decision-making between academic, policy, commercial, and public stakeholders.

We’re a small remote team (currently 10 individuals), located across the US, UK, Canada and The Netherlands.

The Role

MBDF is a new organization in start-up mode, building out our operations from the ground up. We're looking for an experienced, proactive Operations Coordinator to be the execution engine behind the team: the person who makes sure everything runs smoothly so our senior staff can focus on the strategic, mission-critical work only they can do. You won't just slot into an existing machine. You'll help shape how this team works.

This is a hands-on, detail-intensive role. You'll keep the team's workflows in order, make sure nothing slips through the cracks in Asana, maintain our data in Airtable, turn messy briefs into clean processes, run meeting logistics and notes, support events, and anticipate what the team needs before they ask. You'll take these processes end-to-end and proactively improve them.

It is high-volume work that demands real care with the details: formatting documents, chasing follow-ups, coordinating travel and schedules, keeping trackers current. If you get genuine satisfaction from making a complex operation run smoothly, and you want to do it in service of one of the most important emerging biosecurity challenges in the world, this is your role.

What You’ll Own

Tools & Workflows

You will help the team work more efficiently by strengthening the tools and systems that support the office:

Helping the team set up and maintain effective AI skills and workflows
Identifying and implementing other tools or processes that make the team more effective

Project & Task Management

As the coordinator for the Operations team, you'll keep critical work moving by having oversight on projects and helping the team focus their time where it matters most by:

Helping triage and prioritize the team’s workload
Scoping, planning, and tracking work across multiple concurrent initiatives, keeping tabs on progress and surfacing risks or decisions that need other stakeholders' input
Building out project plans, managing action logs, and following up with contributors to ensure nothing falls through the cracks

Communications & Logistics

You will draft a wide range of professional communications on behalf of MBDF:

Writing and editing briefing documents, memos, reports, and other materials to a high standard
Reviewing outgoing materials for clarity, accuracy, and tone
Drafting internal and leadership communications including: team updates, chasing staff for deliverables and other staff-facing notes
Providing logistical and coordination support for team meetings, events, and engagements
Preparing presentations, slide decks, and visual materials for team initiatives

Research & Analysis

You will be asked to turn a question or topic into a clear, usable output:

Conducting research on topics relevant to MBDF’s strategy, programs, stakeholders, or sector trends
Synthesizing findings into crisp briefing notes, one-pagers, or talking points
Preparing background materials ahead of meetings, calls, and events
Gathering data and drafting analyses or summaries to inform organizational decisions

About You

Must-Haves

3-5 years of professional experience in operations, project coordination, or a similar execution-heavy role
Process-oriented mindset: When you complete tasks, you think carefully about how to do them better next time. You build templates, SOPs, and systems that make things repeatable
Comfort with project management tools and a knack for designing workflows that make work run smoothly
Genuine enthusiasm for hands-on, high-volume, detail-intensive execution work: formatting documents, chasing follow-ups, booking travel, updating trackers.
Familiarity with AI assistants such as Claude
Ability to manage competing priorities across multiple stakeholders without escalating every conflict. You use good judgment to triage, and you communicate proactively when something can’t get done on time
Comfort working remotely in a fast-paced, internationally distributed team across multiple time zones

Nice-to-Haves

Experience with Asana and Airtable or similar project management, database, and CRM tools
Experience in a remote-first, Slack-heavy organization
International travel logistics experience (visa applications, complex multi-city itineraries, security-sensitive travel)
Event coordination experience (logistics, not content)
Impact motivated and mission driven
Familiarity or demonstrated interest in with transformative technology, biology, biochemistry, biosecurity, policy, AI, or adjacent fields

We don’t want to miss candidates that could do great things at MBDF. Practically, that means an MBDF staff member reviews every application carefully, considering the whole picture of your background and potential. If you’re on the fence about applying because you meet some but not 100% of our preferred qualifications, we encourage you to apply anyway. MBDF is an equal opportunity employer committed to building a diverse and inclusive team.

Practicalities

Location: Remote, US-based candidates are strongly preferred.
Working Hours: Full-time (40hrs/week). You must be available to overlap for core working hours of 10am–2pm EST, with the need to be available for additional hours as required.
Travel Requirement: This role involves occasional travel (~10%).
Compensation: $75,000–$100,000 USD + full benefits; exact offer will reflect experience and fit.
Deadline to Apply: Applications are reviewed on a rolling basis
Start: As soon as practical
Reports to: Business Operations Lead

Why MBDF?

Work that genuinely matters. Mirror life could pose catastrophic, irreversible risks to human health and the planet, and the window to get ahead of it is now. Your work goes directly toward making sure these risks are understood and addressed before it is too late.
A small team moving fast. We're small and tight-knit, which means no work that doesn't count. You'll take real ownership from day one, see your impact quickly, and help shape how a fast-growing organization operates.
People who care. Our team is thoughtful, driven, and kind, working alongside leading scientists and a distinguished advisory committee. You'll be surrounded by people who take the work seriously without taking themselves too seriously.
Remote, with time together. We're remote-first across the U.S., U.K., Canada, and The Netherlands, so you can do your best work from wherever you are. A few times a year we come together for in-person visit weeks to collaborate closely and reconnect as a team.
Taken care of. We offer competitive compensation and benefits, because doing important work shouldn't mean trading away your wellbeing or financial security.

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